Privacy Statement - Bechtel Alumni Network

Scope and application

This Privacy Statement applies to the Bechtel Alumni Network site (https://alumni.bechtel.com) (“Alumni Site” or “Site”), communications, surveys and other Alumni Program services (“Services”). The Alumni Site is hosted by our service provider, Conenza, Inc. (“Conenza”), who is acting as a data processor on behalf of Bechtel Corporation (“Company”). The Alumni Site is a private Site available only to current and former employees of the Company and is designed to maintain a long-term relationship with you and our Company.

There are many reasons we have an interest in a long-term relationship with you. For example, we may want to rehire you or receive candidate referrals from you, or to do business with you and/or your future employer(s). Also, we hope the Bechtel Alumni Program and this Site will be beneficial to you by making it easy to stay connected with the Company and your former colleagues.

You have the right to object to the processing of personal data, either by opting out of the Alumni Program during registration or at any time after that. For more information about discontinuing the processing of your personal data and your other rights under this Privacy Statement, please see the section below entitled, How can you update your personal information?

If you use the Services, you are consenting to your information and other data you submit through the usage of the Services being collected, transferred, shared and otherwise processed and retained by the Company, its respective affiliates, as well as third-party service providers, such as Conenza. Your personal information will be collected and used only in accordance with the terms of this Privacy Statement (which includes the Cookie Statement) and applicable data privacy laws.

This Privacy Statement may change from time to time so please check back periodically. If we make material changes to it, we will provide notice through our Services, or by other means, to provide you the opportunity to review the changes before they become effective. If you object to any changes, you may delete your account (email info@alumni.bechtel.com with the message “Please delete my account”). Your continued use of our Services after we publish or send a notice about our changes to this Privacy Statement means that you are consenting to the updated Privacy Statement.

The Alumni Site is a private Site available only to current and former Bechtel employees (“alumni”). Please do not give out your username or password to anyone. If you know of an alumnus looking to get access, please ask them to register at the Site. In addition, please respect the privacy of other members and do not give out personal data obtained from the Site to anyone.

What personal data do we collect?

Personal data you voluntarily provide us

The Alumni Site collects personal data when you directly give it to us, such as, when you register. During registration and profile setup, we require that you provide your name and email address. To the extent that the Company has information relevant to the creation of your Alumni Site profile, that information may be automatically added to your profile at this Site. However, this information will not be shared with other members of the Alumni Site until you have accepted this Privacy Statement. When you do accept this Privacy Statement, your name appears in the Directory and is visible to other members of the Alumni Site.

You have the option to expand your user profile to include a wide range of additional information, including photo, postal address, current occupation, industry, education, skills, and personal and business interests. By providing complete and accurate information in your profile, you enable us to customize your experience and help you get the most from our Services. However, please supply only information that is relevant for the stated purposes of this Site.

We also collect personal data in the following situations:

correspondence between you and the Alumni Site including the tracking of clicks, open rates and bounces;
information you post on the Alumni Site, such as, resumes, job applications, event RSVPs, comments on news articles; and
responses to online surveys or forms that we use for the Company feedback, research and product improvement.

Please keep in mind that whenever you voluntarily disclose personal information online – in the optional fields in your profile, through email, or in areas of the Site – that information could be accessible to the rest of the members of the Bechtel Alumni Network and may be made public. Please do not post or add personal data to your profile or elsewhere on the Site that you would not want to be publicly available.

Information we collect automatically

When you use the Alumni Site, we collect information about your visit and usage of the Alumni Program services. Some of this information is collected using a third-party tool, Google Analytics. That information may include your IP address, your operating system, your browser ID, and other information about how you interacted with the Site. We use this information to improve our services and the user experience as well as network management and security.

We and Google may use various technologies to collect and store information when you use our Site, including cookies and similar tracking technologies, such as pixels and web beacons, to analyze trends, administer the website, and track users’ movements around the website. Users can control the use of cookies at the individual browser level. For more information about our use of cookies and other tracking technologies, as well as how to opt out of the use of cookies, please refer to our Cookie Statement here. Turning off cookies may result in a loss of functionality when using the Site or potentially the ability to use the Site at all.

Personal data provided by the Company

The Company may verify that you are a Bechtel alumnus/a or current employee by matching your registration information with data previously known about you by the Company. This information may include, but is not limited to, your name, email address, last position, locations, expertise or skills, and university/college.

How do we use your personal data?

The Alumni Program and related Services will use your personal data for the following purposes:

Primarily, to provide our users with a customized experience on our Site, including personalization services, such as suggested contacts, news, events and interactive communications.
To enable other users to search for and locate you via the directory.
To research and analyze our users’ demographics, interests and behavior to better understand and serve our users and improve our Site and its offerings.
To contact you periodically with communications about Company announcements, seminars, events, memoranda, publications or employment opportunities with the Company, affiliates or partners, which we feel might interest you, unless you ask not to be contacted. You will have an opportunity to opt out of receiving further messages.
To get your feedback and viewpoints through polls and surveys conducted by us and others. You are not obligated to respond to polls and surveys and can choose the information you provide.
To share with other internal Company systems for a variety of reasons including to contact you with professionally relevant information.
To fulfill our legal obligations, including contractual, regulatory, and reporting obligations, and obligations in connection with potential or actual legal or regulatory proceedings or investigations.
To provide you and other members of the Site with resources for professional/career development and related support.
To maintain and improve the Site, including auditing and monitoring its use so as to understand Site users’ demographics, interests, and content preferences.
To provide information requested by you, including in connection with opting in for our blogs.
In connection with the administration of events.
To analyze whether event invitations and other emails sent by the Company have been successfully sent or have been opened.
Other uses in the ordinary course of our business that are permissible under applicable law.

We may also use data for other purposes, which we would always describe to you when we collect the information. However, we will not rent or sell your personal data to others.

Who has access to your personal data?

When you register and set up your profile, your name and the other information you provide will be placed in the Member Directory. Unless you request otherwise through the opt-out mechanism provided on the Site, your name, profile picture, current and past professional data, degrees, and social media links will be accessible to other members of the Alumni Site. The rest of the information you provide for your profile will not be shared with other members of the Alumni Site until you provide consent for such sharing through the privacy settings in your Profile. Click on the profile picture in the upper right corner of any page on the Site and select “Privacy”. Once you provide such consent, all the information in your profile will be in the Alumni Directory and will be accessible to other members of the Alumni Site.

Other than with Alumni Site members, we will share your personal data in the following situations.

With our service providers, including but not limited to Conenza for corporate alumni software platform and services and its contractor, Plus Server GmbH, for its data center facilities, which are in Germany.
With business partners where this is necessary for the purposes related to the Alumni Program, in which case this will be specifically described to you prior to data collection or prior to transferring the data, and you can choose not to allow the transfer by not using that particular service.
With advisors, including attorneys and accountants, to help us with legal, accounting and security requirements.
When required to comply with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms.
To a third-party acquirer if the Company or Conenza sells or liquidates all or any part of its business or assets. In that event, any acquirer will be subject to our obligations under this Privacy Statement and you will have the same rights with respect to your personal data.

We do not rent or sell any of the personal information we collect through the Site, nor do we share such information with any unaffiliated third-party to use for such party’s own marketing purposes.

How do we safeguard your personal data?

We implement security safeguards designed to protect your data, such as data encryption in transit and at rest. We regularly monitor our systems for possible vulnerabilities and attacks. However, we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.

Your user account information is password-protected so that only you, Conenza and the Company have access to this personal information. Do not divulge your password to anyone. Also remember to sign out of your account and close your browser window when you have finished using the Site, particularly if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe.

Our Site may, from time to time, contain links to other sites. If you follow a link to any of these sites, please note that these sites have their own privacy statements and that we do not accept any responsibility or liability for these statements or sites. Please check these privacy statements before you submit any personal data to these sites.

How can you update your personal information?

You are entitled to know what personal data we process and store about you and to have access to that information. You can access, edit or correct the information in your profile at any time. Log in to the Alumni Site and click on Profile. If you have forgotten your password, click on the Forgot Password link and we will send an email to your primary email address. Finally, you can ask us to deactivate, delete or transfer your personal data, but then you may not be able to access any members-only areas of the Site.

We will retain your personal data only as long as you have a user account on the Alumni Site. If you decide to delete or transfer your user account, we will retain your data in data backups and logs for 90 days after we receive your request to delete or transfer, or longer if that is legally required.

For EU residents

General Data Protection Regulation

Under the General Data Protection Regulation (GDPR), the Company serves as the controller of the personal data you provide us. If at any point you believe your personal data is incorrect, you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact Bechtel’s Chief Privacy Officer at Privacy@Bechtel.com or 571.392.6994, who will investigate the matter.

Sensitive personal data

We do not generally collect sensitive personal data through this Site. In the limited cases where we may collect such data, we will do this in accordance with applicable law. If you choose to provide us or members of the Alumni Site with unsolicited sensitive personal data, you consent to our using the data, as described in this Privacy Policy and in compliance with applicable law. The term “sensitive personal data” refers to the various categories of personal data identified as such by the EU GDPR.

Transfers outside the EU

We may transfer your personal data from the European Economic Area (EEA) to countries outside of the EEA, including the United States, in accordance with this policy and applicable laws. By submitting your personal data, you are agreeing to this transfer, storing and processing of the information. For example, if a non-EU user does a Directory search or views your profile, your personal data will, in effect, be transferred outside the EU. We have no control over another user’s usage of your personal data.

Additionally, we may transfer your information to a service provider and/or the Company’s system/server located outside of the EEA. In this case, the transfer, data protection and privacy measures in place are in accordance with the General Data Protection Regulation, as well as other laws and regulations in the member state in which you are located.

The personal data is processed at our data centers located in the EU. The international footprint of Conenza involves transfers of personal information between different subsidiaries located in the U.S., Germany, and the Czech Republic. Conenza has implemented Standard Contractual Clauses approved by the EU Commission.

Conenza adheres to the principles of the EU-U.S. and Swiss-U.S. Privacy Shield frameworks, although Conenza does not rely on the EU-U.S. Privacy Shield Framework or the Swiss-U.S. Privacy Shield Framework as a legal basis for transfers of personal data in light of the judgments by the Court of Justice of the EU in Case C-311/18 and the Federal Data Protection and Information Commissioner (FDPIC) of Switzerland that these frameworks do not provide an adequate level of protection for data transfers.

If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact the appropriate EU data Protection Authority (DPA) free of charge. A list of DPAs can be found here. Under certain conditions, more fully described on the Privacy Shield website, www.privacyshield.gov/article?id=How-to-Submit-a-Complaint you may be entitled to invoke binding arbitration when other dispute resolution procedures have been exhausted.

For California residents

Pursuant to the California Consumer Privacy Act (CCPA), California residents receive certain rights with respect to their personal information, as described below. These rights are not absolute and are subject to certain exceptions more fully set forth in the CCPA. California residents have the right not to receive discriminatory treatment from us for the exercise of the privacy rights conferred by the CCPA.

Right to know about personal information collected, disclosed, or sold

Each California resident has the right to request, subject to certain exceptions described in the CCPA, that we disclose to that resident:

the categories of personal information we have collected about them,
the categories of sources from which the personal information is collected,
the business or commercial purpose for collecting or selling the personal information,
the categories of third parties with whom we have shared the personal information, and
the specific pieces of personal information we have collected about them (collectively, a “Request to Know”).

To make such a Request to Know, you can contact Bechtel’s Chief Privacy Offer at Privacy@bechtel.com or 571.392.6994.

In the past twelve months we have collected, and in the future we will continue to collect, the categories of personal information cited in the section entitled “What personal data do we collect?” above. For clarity, this information includes name, alias, postal address, online identifier, Internet Protocol address, email address, telephone number, employment, employment history, Internet or other electronic network activity information (including, but not limited to, information regarding your interaction with our website), geolocation data, professional or employment-related information, and education information. We collect this information from the sources described in the same section, use this information as described in the section entitled “How do we use your personal data?” above, and share this information with the third parties as described in the section entitled “Who has access to your personal data?” above.

We do not sell your personal information.

Right to request deletion of personal information

Each California resident has the right to request the deletion of their personal information that we collect or maintain (a “Request to Delete”), subject to certain exceptions set forth in the CCPA. To make such a Request to Delete, you can contact Bechtel’s Chief Privacy Offer at Privacy@bechtel.com or 571.392.6994.

Process for verifying requests of California residents

In order to protect your privacy and security, prior to completing any Request to Know or Request to Delete that you may submit, we must verify your identity. We will verify your identity by asking you to provide certain data that we have already collected from you to confirm that they match our records. In certain instances, additional verification steps may be required.

Authorized agents

California residents have the right to designate an authorized agent to make a request under the CCPA on their behalf. Prior to completing a request made by such an authorized agent, we require that you provide your authorized agent with written permission to submit such a request and require that you or your authorized agent provide us with a copy of such written permission. Additionally, we require that you verify your identity pursuant to the procedure described above.

Cookies Statement

What are cookies and clear GIFs?

As part of offering and providing customizable and personalized services, this Site uses cookies and clear GIFs to store and sometimes track information about you. Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a site. Cookies are then sent back to the originating site on each subsequent visit, or to another site that recognizes that cookie. Clear GIFs, also called “web beacons” or “web bugs”, are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of users. In contrast to cookies, which are stored on your hard drive, clear GIFs are embedded invisibly on-site pages and are about the size of the period at the end of this sentence. For the purposes of this Privacy Statement, both cookies and clear GIFs are referred to as “cookies”. Cookies are useful because they allow a site to recognize a user’s device. You can find more information about cookies at: http://www.allaboutcookies.org and www.youronlinechoices.eu.

Cookies do a lot of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience.

The cookies used on this Site have been categorized on the basis of the categories found in the ICC UK Cookie guide issued in April 2012. A list of all the cookies used on this Site by category is set out below.

What if I don’t want cookies? By using our Site, you agree that we can place cookies on your device as explained below. If you want to remove existing cookies from your device, you can do this using your browser options. If you want to block future cookies being placed on your device, you can change your browser settings to do this. For more information on managing cookies see www.allaboutcookies.org/manage-cookies/. Please note that current “Do Not Track” initiatives are not recognized by our Site.

Please bear in mind that deleting and blocking cookies will have an impact on your user experience as parts of the Site may no longer work. Unless you have adjusted your browser settings to block cookies, our system will issue cookies as soon you visit our Site, even if you have previously deleted our cookies.

Turning off cookies will also prevent any web beacons from tracking your user activity on our Site. The web beacon will still account for an anonymous visit, but your unique information will not be recorded.

What cookies do we use on the Alumni Site?

Strictly necessary cookies – These cookies are essential in order to enable you to move around the Site and use its features, such as accessing secure areas of the Site. Without these cookies, services you have asked for cannot be provided. Examples of strictly necessary cookies include session-based cookies which are deleted when you leave the site that maintain the state of your current activities and persistent cookies (cookies that remain on your machine between visits) for functionality such as “keep me logged in” or remembering your preferred language.
Performance cookies – These cookies collect information about how visitors use a site; for instance, which pages visitors go to most often, and if they get error messages from web pages. All information these cookies collect is only used to improve how a site works in general for all users as well as specifically for you. Performance cookies used by the Site include Google analytics tracking cookies, used to track analytics of site use, including pages viewed and whether the individual is a new or repeat visitor.
Functionality cookies – These cookies allow a site to remember choices you make (such as your username, language or the region you are in) and provide enhanced, more personal features. For instance, a site may be able to provide you with local information or news by storing in a cookie the region in which you are currently located. These cookies can also be used to remember changes you have made to text size, font and other parts of the Site’s pages that you can customize. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. We may use information collected from our cookies to identify user behavior and to serve content and offers based on your profile. In some cases, we pass this information on to others within the Company for marketing or analysis purposes. In most cases, we will not be able to track individuals by name. Only if a user is a registered user, will we associate the cookie information with a named individual. These cookies cannot track your browsing activity on other websites. They don’t gather any information about you that could be used for advertising or remembering where you’ve been on the internet outside our Site. Functionality cookies used by the Site include Conenza tracking cookies to authenticate the user by log-in details and remember language selection, and Social login cookies to remember when someone has previously used social log-in.

How to contact us

If you have any questions regarding this Privacy Statement, please email us at Privacy@bechtel.com or write us at:

Bechtel Chief Privacy Officer
12011 Sunset Hills Road, Suite 110
Reston, VA 20190